BOARD OF
July 27, 2011
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday, July 22, 2011.
3. Prayer and Pledge of Allegiance.
4.
Approve the minutes
of Wednesday, July 20, 2011, prepared by the
The
following items, No. 5 through 10, are Consent Items and are routine in nature:
5. Approve Workers Compensation claim payments from Consolidated Benefits Resources in the amount of $32,355.92 for period ending July 19, 2011, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
6. Approve Employee Benefit Trust Warrant No. 533208 through 533683 for Oklahoma County in the amount of $346,593.17 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
7. Receive cancelled check as follows: (Document Received)
Cancelled Check: Timothy Eugene Irby Jr., Check No. 820031714, dated June 30, 2011, in the amount of $1820.68, check will not be reissued.
8. Discussion and possible action for approval
of Tin Horn Installation. This item is
in compliance with Resolution No. 118-08. Requested by Stacey Trumbo, PE,
1-2011-22 $1,532.48
1-2011-23 $2,083.54
9. Receive the following litigation:
Case No. CV-2011-1056: Tax Protest
Case No. CJ-2011-4750: Judgment
10. Receive Monthly Report of Fees for the month of June, 2011. (Document Received)
County Assessor $ 2,430.75
End
of Consent Docket
District No. 2
11. Discussion and possible action to approve Mutual Cooperation Agreement between Board of County Commissioners and Oklahoma City Public Schools, Independent School District No. 89. This contract will begin July 1, 2011, and will end June 30, 2012. Requested by Brian Maughan, Oklahoma County Commissioner, District No. 2, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
12. Discussion and possible action to approve
a Mutual
Cooperation Agreement between the Board of Oklahoma County Commissioners
and Crooked Oak Public School District No 55-I053. The school district wishes to call upon
District No. 2 from time to time to use the county s equipment, labor, and supplies
to assist the school district with parking areas, playgrounds, athletic fields,
access roads, drainage areas, and other areas within the exclusive control or
ownership of the school district that require reconstruction, improvement,
repair and maintenance. Agreement shall
begin on July 1, 2011, and end on June 30, 2012. Requested by Brian Maughan,
District No. 3
13. Discussion and possible action for approval of Amendment No. 1, for Agreement for Services with HSE Architects for Oklahoma County Project E-2010-K, Storm Damage Renovation Architectural Design Services for the Maintenance Garage at District 3, not to exceed $2,500.00. Requisition 1120060 has been issued to HSE Architects in the amount of $2,500.00 from Capital Improvement-Regular/ Other Services (2010/1200/55370). Requested by Ray Vaughn, County Commissioner, District No. 3, and has been approved as to form and legality by John Jacobsen, Assistant District Attorney. (Document Received)
District Attorney
14. Discussion and possible action to execute a disclaimer to the following real property:
A tract of land being a part of the Southwest Quarter (SW/4) of Section Ten (10), Township Fourteen (14) North, Range One (1) West of the Indian Meridian, Oklahoma County, State of Oklahoma, COMMENCING at the Southwest (SW) corner of the Southwest Quarter (SW/4) of said Section, thence along the West line of said Southwest Quarter (SW/4) North 0 , 13' 54" East a distance of 946.92 feet; thence South 89 46' 06" East a distance of 50 feet to a point on the East right-of-way line on Hiawassee Road, said point being the point of beginning; thence along the East right-of-way line of Hiawassee Road North 0 , 13' 54" East a distance of 181.38 feet, thence North 43 , 33' 52" East a distance of 20 feet; thence South 46 26' 08" East a distance of 207.45 feet; thence South 14 52' 10" East a distance of 55.49 feet; thence North 89 46' 06" West a distance of 179.07 feet to the point or place of beginning; contained .50 acres more or less.
This property was deeded to the County on April 16, 1984 for the limited use of fire protections services. The deed further states that if the county does not use the real property for fire protection services, the property reverts back to its original owner, successors and assigns. The county does not use the property for fire protections services and therefore, it has been requested that the county abandon and disclaim the property.
County Clerk
15. Discussion and possible action to approve thirty-two (32) Memorandums of Understanding between Oklahoma County, on behalf of Carolynn Caudill, Oklahoma County Clerk, and American Cadastre, LLC, for Electronic Recording of Uniform Commercial Code eFilings with the following entities. Requested by Carolynn Caudill, County Clerk, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received).
Bancfirst Corporate Trust, Oklahoma City, Oklahoma
Bank of Gravett, Gravette, Arkansas
Barber & Bartz, Tulsa, Oklahoma
Cactus Feeders Finance LLC, Amarillo, Texas
Calvert Law Firm, Oklahoma City, Oklahoma
Carney State Bank, Carney, Oklahoma
Cheek & Falcone PLLC, Oklahoma City, Oklahoma
Citizens Bank of Ada, Ada, Oklahoma
Citizens State Bank, Okemah, Oklahoma
Corner Bank, Winfield, Kansas
Crowe & Dunlevy, Oklahoma City, Oklahoma
Equipment Leasing Services, Scottsdale, Arizona
First Bank & Trust Co, Covington, Oklahoma
First National Bank, Independence, Kansas
First State Bank, Stafford, Dumas, & Dalhart, Texas
Grant County Bank, Ulysses, Kansas
Great Plains National Bank, Hollis, Sayre, Elk city, Mangum, Granite, Burns Flat, Cordell & Hobart, Oklahoma
Greenwood Community Development Corporation, Tulsa, Oklahoma
Hastie Firm PC, Norman, Oklahoma
Hitch AgCredit Corporation, Guymon, Oklahoma
Kiwash Electric Cooperative Inc., Cordell, Oklahoma
Lakeside Bank of Salina, Salina, Oklahoma
Latham Wagner Steel & Lehman, Tulsa, Oklahoma
Luber Bros. Inc., Bethany, Oklahoma
Masuda, Funai, Eifert & Mitchell Ltd, Chicago, Illinois
Ozark Mountain Bank, Branson, Missouri
Palomino Management Solutions Inc., Tucson, Arizona
Quad States Financial Services, Miami, Oklahoma
Vacuworx Intl, Tulsa, Oklahoma
Wagner Equipment Co, Aurora, Colorado
Weokie Credit Union, Moore, Oklahoma
Weokie Credit Union, Oklahoma City, Oklahoma
16. Discussion and possible action to approve three (3) Memorandums of Understanding between Oklahoma County, on behalf of Carolynn Caudill, Oklahoma County Clerk, and American Cadastre, LLC for Electronic Recording of Real Estate eFilings with the following entities. Requested by Carolynn Caudill, County Clerk, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received).
Brent D. Coldiron, Oklahoma City Oklahoma
Carpenter Chiropractic Clinic PC, Oklahoma City, Oklahoma
Law Offices of Terrell Monks, Midwest City, Oklahoma
17. Discussion and possible action to approve
Agreement
with First American Title & Trust Company for CD s and/or FTP of ROD/UCC
images. First American Title & Trust
Company agrees to pay the charge of $13.00, plus shipping charges (if any), for
CD and/or $12.00 for FTP of imaged documents. The term of the agreement shall
begin on July 1, 2011, and end on June 30, 2012. Requested by Carolynn Caudill,
18. Discussion and possible action to approve AiLIS System Maintenance Agreement for ROD/UCC system. Requisition No. 11200481 has been issued to American Cadastre, LLC in the amount of $100,491.00 from the Co. Clk's UCC Central Filing Fund/County Clerk/ Equipment-Vendors Maint (1151/1700/54157), contingent upon encumbrance of funds. The extended period of this contract shall be from July 1, 2011 through June 30, 2012. Requested by Carolynn Caudill, Oklahoma County Clerk, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
Emergency Management
19. Discussion and possible action to approve Fire Equipment Agreement with the City of Nichols Hills, and the Board of County Commissioners. This agreement shall begin on July 1, 2011, and end on June 30, 2012. Requested by David Barnes, Director, Emergency Management, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
20. Discussion and possible action to approve annual Letter of Agreement between the District Attorneys Council, and the Oklahoma County Board of County Commissioners for use of space on the Emergency Management radio tower located at 321 Park Avenue, Oklahoma City, Oklahoma. The effective date of this agreement will begin upon approval and will end on June 30, 2012. Requested by David Barnes, Director, Emergency Management, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
Environmental Health
& Safety
21. Discussion and possible action for approval of contract
with Standley Systems for lease of copier from August 1, 2011, until June 30,
2012, with the option for renewal for three additional years. Requested
by Dan Matthews, Director, Human Resources/Environmental Health and Safety, and
approved as to form and legality by John M. Jacobsen, Assistant District
Attorney. (Document Received)
Facilities Management
22. Discussion and possible action for approval of Occupancy Agreement for vending facilities between the Board of County Commissioners and the Department of Rehabilitation Services, Division of Visual Services. This agreement commences on July 1, 2011, and ends on June 30, 2012. Requested by Mark Stephens, Director, Facilities Management, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
Juvenile
23. Discussion and possible action to approve the Memorandum of Understanding between the Oklahoma County Juvenile Bureau and the Oklahoma Military Department for Emergency housing for residents of the Oklahoma County Juvenile Detention Center. This agreement is effective July 1, 2011 through June 30, 2012. Requested by James Saffle, Director, Juvenile Bureau, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
Social
Services
24. Discussion
and possible action to approve Non-Financial
Agreement between the Board of Oklahoma County Commissioners, on behalf of
the Department of Oklahoma County Social Services and RSVP of Central
Oklahoma. Agreement to
be effective upon approval by the Board of Oklahoma County Commissioners
through June 30, 2012. Requested
by Christi Jernigan, Director, Oklahoma County Social Services, and approved as
to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
25. Discussion and possible action to approve Agreement
between the Board of Oklahoma County Commissioners, on behalf of Oklahoma
County Social Services and RPHS, Inc., to provide relief pharmacist services
for the Oklahoma County Pharmacy. Amount
payable under this contract is not to exceed $4,000.00. Requisition No. 11108746 has been issued to RPHS,
Inc., in the amount of $4,000.00 from General Fund/Social Services (1001/6100),
contingent upon encumbrance of funds. Agreement to be effective upon approval by the Board of Oklahoma
County Commissioners through June 30, 2012. Requested by Christi Jernigan, Director, Oklahoma
County Social Services, and approved as to form and legality by John Jacobsen,
Assistant District Attorney. (Documents
Received)
Sheriff
26. Discussion and possible action to approve Jail Services Agreement between the City of Midwest City and the Board of County Commissioners, on behalf of the Sheriff of Oklahoma County, for the boarding of municipal prisoners. City of Midwest City agrees to pay the County a rate of $47.99 per prisoner per day. This agreement shall commence on July 1, 2011, and terminate on June 30, 2012. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
27. Discussion
and possible action to approve a Memorandum
of Understanding between Oklahoma County Sheriff s Office and Deer Creek
Public Schools for the provision of two (2) School Resource Officers. Deer
Creek Public Schools agrees to reimburse the OCSO for the salary and benefits
of the assigned Deputies from the period of August 11, 2011 until May 24,
2012. One hundred and seventy-five (175)
school days billed for each Deputy. OCSO
will be reimbursed at a rate of $203.85 per day, for first deputy for a total
of $35,673.75 and $221.54 for the second deputy for a total of $38,769.50. Will
adjust month and amount according to placement at school and attendance. Requested by John Whetsel,
28. Discussion
and possible action to approve a Grant
Award from the Oklahoma Office of Homeland Security FY 2010 Homeland
Security Grant Program; Central Oklahoma (OKC) Urban Security Initiative Interoperable
Communications (IOC) Project No. 290.052 for 800 MHz radios for the Sheriff s
Office. The grant award is in the amount
of $623,000.00. There are no matching funds
required. All programmatic reporting
will be conducted by Captain David Baisden of the Sheriff s Office. Requested by John Whetsel,
Recurring Agenda Items:
29. Approve
all claims,
list available for inspection in the office of the
30. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
31. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
32. Commissioners Comments/General Remarks:
33. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
34. Adjourn at __________ until 9:00 a.m., Monday, August 1, 2011.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy and Director of Clerks of the Board